Frenchsoc AGM coming up in Week 10!

Salut tout le monde!

 

Notice of the Frenchsoc Annual General Meeting

Thursday 8^th October, 4-6pm, The Loggia, Manning House (Room behind Zabeli's)

The Frenchsoc AGM is coming up in Week 10! The aim of the AGM is to elect a new Executive team to run Frenchsoc in 2010, and to also vote on some changes to the Frenchsoc constitution. We'll also be providing some yummy French nibblies for all members who come along!

 

Nominations are now open for all positions on the Frenchsoc Executive (See below) and will close on the day of the AGM at 4pm. If you're interested in nominating yourself for one of the executive positions on the Frenchsoc committee, please email frenchsoc.usyd@gmail.com with your name, access number and position you are nominating for. Only people with access cards are eligible for nomination. If you have any questions at all about the AGM, roles of exec positions etc, please email frenchsoc.usyd@gmail.com or ask any of the current exec at a future event!

 

The positions up for election and their roles are:

 

The President shall:

 

i)          Plan the Society's activities in consultation with the Executive.

ii)         Liaise with the Executive and any Committees formed by the Society.

iii)        Ensure an adequate handover, including any documents and materials, to the following Executive.

 

The Vice-President(s) shall:

 

i)          Deputise for the President.

ii)         Be responsible for international affairs (students and programs).

 

The Treasurer shall:

 

i)          Maintain the Society's finances in accordance with the Treasurer's Handbook produced by the Clubs and Societies Office of the University of Sydney Union.

ii)         Present to the Annual General Meeting of the Society a report detailing the financial activity and status of the Society.

iii)        Ensure an adequate handover, including any documents and materials, to the following Executive.

 

The Secretary shall:

 

i)          Conduct the correspondence of the Society.

ii)         Book meeting rooms for the Society.

iii)        Keep minutes of the proceedings of all Society meetings.

iv)        Maintain the records and documents of the Society.

v)         Maintain a list of current Members, in accordance with University of Sydney Union Guidelines.

vi)        Maintain the Society's registration with the University of Sydney Union.

 

The Publicity Officer shall:

 

i)          Be primarily responsible for coordinating the Society's means of  publicity (flyers, printing etc).

 

The Language Officer shall:

 

i)          Be primarily responsible for language related activities, in particular, coordinating and maintaining conversation groups.

ii)         Act as liason with the Department concerning their seminars and events.

 

The Social Events Coordinator shall:

i)          Be responsible for organising, managing and coordinating the Society's social events.

 

The General Executive Members shall:

i)          Contribute to the general running of the Society and assist other Executive Members in their duties.

 

 

The proposed constitutional changes are:

 

3.3       The subscription fees for membership shall be:

i)          Ordinary Membership $4

 

4.1       The Society shall have an Executive consisting of:

 

i)          a President

ii)         one Vice President

iii)        a Secretary

iv)                a Treasurer

v)                   an Administrative Officer

vi)                a Publicity Officer

vii)              up to 2 Language Officers

viii)            up to 4 Social Events Coordinators

ix)                and up to a further 6 General Executive Members.

 

 

5.3    The Treasurer shall:

 

i)    Maintain the Society's finances in accordance with the Treasurer's Handbook produced by the Clubs and Societies Office of the University of Sydney Union

ii) Communicate regularly with the Administrative Officer.

iii) Be responsible for reimbursements, including writing cheques, as and when requested by the Admin officer.

iv) Be responsible for management of the cashbox, banking income and any cheques received.

v)    Present to the Annual General Meeting of the Society a report detailing the financial activity and status of the Society.

vi)    Ensure an adequate handover, including any documents and materials, to the following Executive.

 

5.4    The Administrative Officer shall:

i) Be responsible for the filing of pre- and post-event forms (removed ) for all language activities of the Society, including but not limited to conversation groups, study groups and cafe rendez-vous.

ii) Upon receipt of reimbursement forms, submit a weekly reimbursement request form to the Treasurer, listing the relevant events, expenditure and name of the person to be reimbursed.

ii) Liase with the Treasurer and assist the Treasurer.

 

 

The agenda for the Annual General Meeting shall include:

            1.         Opening and welcome

            2.         Apologies and leaves of absence

            3.         Minutes of the previous meeting

            4.         Business arising from the minutes

            5.         Correspondence

            6.         Motions on notice- Proposed constitutional changes

                        Section 4.1

                        Section 5.3

                        Section 5.4

            7.         Annual Reports

                                    7.1       President

                                    7.2       Treasurer

                                    7.3       Secretary

                                    7.4       Other Executive Members

            8.         Election of the Executive

            9.         General business

 

A bientôt!

Frenchsoc

--
Sydney University French Society
Clubs & Societies Program
University of Sydney Union

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